Auction Information Systems PRO 2003
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Detailed information
SetUp
Information / Preferences
The SetUp Information / Preferences window allows you to customize many areas
of the software to meet your needs. This is an important area of the software
that effects the way the software performs for you, along with customizing the
print outs your donors and bidders will receive.
Some Highlights / Features of the SetUp Information
/ Preferences Window Are:
- Enter your schools / organizations name, address, and logo information -
this information will be displayed on your receipts.
- Set your default city, state, zip, and area code information.
Entering this information into the setup can greatly reduce your data entry
time later on within the software.
- Customize the message that will appear at the bottom of your bidders
receipts.
- Customize the thank you letters which can be printed for your donors, and
for bidders.
Security
Settings
The Security Settings of the Auction
Information Systems PRO 2003 allow you to easily set up different users, and
then restrict the areas of the software for which they are allowed to view /
use. The Security Settings can easily be
modified for each user. You also have the ability to grant a user the
ability to look at something - but not the ability to modify the
information. This allows you to control who changes what information -
effectively keeping too many hands from changing the data.
Add / Edit
Auction Items
The Add / Edit Auction Items window allows you to enter all of the items that
will be auctioned off, or have have been donated to your organization.
From this window you are also able to enter new donor information as you enter
the auction items - saving you from having to exit this area of the software
just to enter a new donor.
Once the auction items have been entered - you are then able to set up your
auction "packages".
Highlights / Features of the Add / Edit Auction
Items
- Enter an unlimited number of auction items.
- Edit previously entered auction items.
- You are able to specify if items are taxable, or non-taxable.
- Assign the appropriate donor to the item - so you will know what donor
gave what item.
Create / Edit
Auction Packages
The Create / Edit Packages window allows you to organize the items that were
donated to your auction into the packages that will be auctioned off. A
package can contain 1 auction item - or several auction items within it.
Highlights / Features of the Create / Edit Auction
Packages
- Create packages with as few as 1 item, or with as many items as you wish.
- Specify taxable and non-taxable packages.
- Set minimum bids, and bid increments for your packages.
- Easily edit packages which had been previously set up to add or subtract
items from it.
Volunteers
The Auction Information Systems PRO 2003 software allows you to easily set up
volunteers - those responsible for soliciting donations. You are also able
to assign donors to these volunteers so that you can easily track which
volunteers have which donors.
Add / Edit
Bidders
Entering bidder information is a function that will be used
primarily the day of the auction, unless your bidders have pre-registered
and have bidder numbers (paddles) already assigned to them. After the
auction you will also have the ability to print thank you notes, and address
labels for your bidders - based off of the bidder information you have
enters.
Functions / Highlights of
Bidder Information:
- Able to enter bidder information prior to the
auction (with assigned paddle), and during the auction.
- Allows to easily search for a bidder.
- Track how your bidders found out about your
auction.
- Entering bidder information allows you to
later assign auction packages to the correct bidder with just a few clicks
of the mouse.
- Generate several reports based off of bidder
information and purchase totals.
Assigning
Auction Packages To Bidders
The Assign Auction Packages window is a window which will be used through out
the day of the auction. This area of the software allows you to easily specify
which bidder has successfully bid on a package, and how much they are to pay for
the package.
Performing the Assign Auction Package process throughout the auction will
greatly simplify, and significantly reduce the amount of time required to
checkout your bidders when they are ready to pay for their items.
You can also assign packages during the checkout process - this allows you to
add packages that may have been missed, or assigned incorrectly.
Checking Out
Bidders
The CheckOut a Bidder window allows you to easily process and total a
bidder's purchase. If packages were assigned to the bidder through out the
auction - their packages will automatically be displayed when they go to
checkout.
You also will have the ability to add and remove packages from a bidders
purchase right from within the checkout window with just a few clicks of the
mouse.
This process automatically calculates the sales tax (if any), and applies it
to the purchase. The software is designed to allow cash, check, and credit
card payments - or any combination of these.
Once a bidder's purchase is completed a customized receipt is printed for
that bidder, and the sale is automatically recorded. After (or during)
your auction you will be able to view several different reports detailing the
purchases recorded, and even those purchases that are expected - just not yet
completed.
Reports
The Auction Information Systems PRO 2003 software provides you
with over 20 reports - with more reports being added as the requests arrive.
Most of the reports allow you to save the report in
several different formats - thus being able to take your data and import it into
another software (such as Microsoft Excel) package. You also have the
ability to save your reports in an HTML format - which can simplify the process
of making a report available on a website.
You will find the reports not only helpful for the current
auction - but also for preparing for your next auction.
Easy network /
multi-computer setup
With the purchase of the Auction Information
Systems PRO 2003 database server and site license you will easily be able to
install and run this software in a network environment. Not only can you
run this server in a local LAN environment - but you can also install this
server on a computer that is externally accessible to the internet, and allow
your users to update the software from any location that has internet access.
Contact us for more info
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