Income and Expense
The Income and Expense window tends to be one of the most important areas of the software for most providers. This is where you record all of your income received for your daycare, and then any expenses you may incur because of the daycare. We have provided you with different options in recording this information - so that you can choose what best fits your needs.
Some highlights of the Income Entry are :
Post child payments to their account either by single child, or as a family as a whole.
Separate payment assistance monies from the monies paid you by your client.
Record all income received that were not from a child such as food programs.
Print receipts out for child payments only if desired. You can always go back and reprint receipts if needed at a later date through the income report.
Some highlights of the Expense Entry are :
Record your expenses, and track them by category, date, or store from within the general expense report.
Enter allocated / shared expenses (mostly used by home daycare's). This total can be used at the end of the year to calculate the tax deduction you may take based off of your time / space ratio.
The DayCare Information Systems PRO 5.0 EXPRESS is essentially an electronic filing cabinet that maintains a complete record of child information, payments, invoices, and more!
This basic version of the DayCare Information Systems PRO 5.0 series software was designed for the home daycare provider that only desires to track child information such as basic child information and payments. If you, the provider is in need of tracking employee information, meal or menu information, or desire to use any of the many other features found in the LITE or CENTER versions click the desired buttons below to jump to the appropriate page.
Operating Systems Supported: Windows 10, 8.1,8.0, 7, Vista
Memory Required: 2GB
Hard Drive Free Space: 100MB
SDS Software Solutions
The DayCare Information Systems PRO 5.0 EXPRESS allows you to bill your clients in several different ways. Below you will find a brief summary of the Standard Billing system.
Standard Invoices are invoices that are created for your normal child care fees - those invoices are:
There are a multitude of other invoicing options in the LITE and CENTER versions of the software - click HERE for a comparison.
Simple Standard Invoice - Simply choose the period for the invoice, and the amount you wish to bill, and with a few clicks of the mouse your invoice is complete.
Simple Hourly Invoice - Same as the hourly invoice above, however the hours are displayed as a total, and not broken down by day.
You are able to specify if items are taxable, or non-taxable.
Assign the appropriate donor to the item - so you will know what donor gave what item.
Late Payment Invoice
Returned Check Invoice
Part Time To Full Time Invoice
Half Day To Full Day Invoice
The DayCare Information Systems PRO 5.0 EXPRESS provides you with over 25 different reports. Most of the reports have the ability to be customized so that they display the information desired, for the time frame desired. They also have the ability to be saved in several different formats, along with now having the ability to preview the reports prior to printing them out.
The reports are divided into 5 different categories Child Reports, Income and Expense Reports, Invoice Reports, and finally the Year End Reports.
There are more than double the reports available in the LITE and CENTER versions of the software - click HERE for a comparison.
The Child Folders allow you to keep a detailed "folder" of each child, but without the paper. There are many sections to these folders for each child, but you only need to use the portions you are interested in. There are no requirements for these folders - except for a first and last name, but the more information you enter, the more detailed your records will become.
Some highlights of the Child Folder are :
Keeps all parental information, and emergency contact information
Maintain an ongoing shot record for each child.
Setup the type of billing you plan to do for each child, or if your not going to be billing at all.
Maintain important medical information for each child, emergency phone numbers, and insurance information
If the child receives payment assistance - these values can be entered here to help when billing the child.
Enter a base schedule for the child to make schedule creation a snap every week.
Plus more . . .